The register should be scrutinised at the beginning of every quarter by a senior officer in the Ministry/Department/Cadre and the review be undertaken according to the above schedule so as to ensure timely completion of the review for retention/pre-mature retirement of the government servants.

DoPT has also prescribed the composition of Review and Representation Committee. The concerned Secretary of the Cadre Controlling Authority (CCA) will constitute Review Committees of two members at appropriate level.

The broad criteria to be followed by the Review Committee includes government servants whose integrity is doubtful, shall be retired.

Government servants found to be ineffective shall also be retired. The basic consideration in identifying such Government servants should be their fitness/competence to continue in the post held.

No Government servant should ordinarily be retired on ground of ineffectiveness, if, in any event, he would be retiring on superannuation within a period of one year from the date of consideration of his case. However, in a case where there is a sudden and steep fall in the competence, efficiency or effectiveness of a government servant, it would be open to review such a case also for premature retirement, DoPT said. 

No Government servant should ordinarily be retired on ground of ineffectiveness, if, his service during the preceding 5 years or where he has been promoted to a higher post during that 5 year period, his service in the highest post, has been found satisfactory.

There is no such stipulation, however, where the government servant is to be retired on grounds of doubtful integrity. In case of those government servants who have been promoted during the last 5 years, the previous entries in the ACRs may be taken into account if he was promoted on the basis of seniority cum fitness, and not on the basis of merit.

The recommendations of the Review Committee will be put up for consideration and approval of the Appropriate/Appointing Authority in those cases, where it has been recommended to retire the government servant prematurely. 

After issue of the orders of premature retirement, the concerned government servant may put up representation for orders otherwise, within three weeks from the date of service of such notice/order and the matter may be placed before the Representation Committee.